Throughout recent years technology has transformed the business worlds. One of the biggest changes is in the number of cloud technologies that are now available. While in the past we’d have to copy documents to floppy disks or email files to ourselves, so we could work on them from other locations, this no longer is necessary thanks to the cloud. This is only one way we benefit here though.
Protects Your Data and Information
The cloud keeps our business’ and customers’ data safe. This is a better way of storing data than on your own server since you’ll have the cloud service providers’ expertise there to rely on. For instance, if you use OneDrive for Business, you can rest assured knowing you’re protected by industry-leading cloud security.
You’ll find the ways that cloud is very flexible. The way you use it can grow and change with your business’ needs. This provides you with high-powered solutions and expertise so your own tech staff can become proactive instead of reactive. By making this switch, they can focus on innovation that propels your company forward. It’s also nice to know that you have built-in scalability and flexibility, so you don’t have to worry about growing.
Documents and Storage
The Balances SMB reminds us that we can also save money here because the IT that’s necessary to keep our file storage system updated and maintained occurs automatically. This too helps provide us with more room to grow since we no longer have to worry about running out of space on our hard drive or when we back up our data. Instead, we can instantly scale up and quickly onboard new employees without no downloading, installing or updating software since it’s all right there for us in the cloud.
When your business needs to use images, audio, and video to enhance its marketing activities you won’t have to pay a large amount of hard drive space. This means that you can easily shift the storage of large files off your local system, which will save you room and money while keeping your files up-to-date at the same time. Cloud-based storage and sharing applications like Office 365 will automatically sync your documents across all the devices you use when you make any type of a change. This is great because it ensures that you always have the latest version of your work available.
Improved Cloud Computing Collaboration
Collaboration is also made easier through the cloud, especially since you can stay connected with a small business phone system. All Business says this is important today because so much of the work we do depends on teamwork. Of course, a cloud-based phone system for communication is only one of the tools you can use here. Others include things like shared calendars that make it easy to schedule meetings, online video conferencing that make it easier to host business conferences and tools like Office 365 that allow you to edit shared files.
Secure Your Network with Managed IT Services
As a business, one of your biggest concerns probably has to do with controlling and securing your customers’ data. Fortunately, you can rest assured that this isn’t something you need to worry about with the cloud. In fact, the benefits of using the cloud far outweigh the risks –, especially for small business owners. In the past, you’d need a large, well-trained IT staff to keep your company from being hacked. This is why hackers would target small businesses more frequently. They knew these companies were less likely to be able to defend themselves and that they could get paid a lot of money for the information they were able to steal.
Today, this no longer matters. Cox Blue says no business is safe anymore. In fact, 6 in 10 businesses expect to be cyber attacked yearly. Unfortunately, it’ll take them 146 days (almost 5 months) to realize it’s even happened. This is why it’s so important to remain proactive – something that’s much easier to do when you use the cloud. This technology makes it easier to remotely manage your network, support your devices, and provide services like 24/7 monitoring and live threat response all at relatively affordable costs. All of this is good news because it safeguards your company and customer data better than storing it on your own servers and yet you can still access it when necessary. Additionally, you should consider just how much money you’ll save your business while simplifying IT problems at the same time.
The fact that you no longer have to worry about protecting your business means you have more time and energy to focus on being more productive in your business. When you use a cloud storage system like Microsoft OneDrive your data is available anywhere and at any time you or any of your employees need it. As such, you’re no longer limited and you no longer have to be nervous that you won’t be able to access a crucial file at a critical moment. Add some simple search technology to the mix and you’ll save even more time because you can quickly and easily find the file you need even if you don’t remember the file or folder name.
Take Your Customer Service to the Cloud
Your business and employees aren’t the only ones who will benefit from the cloud. Taking your customer service to the cloud will result in good reviews that will drive repeat business and referrals to your business. Of course, you’re meeting a great challenge here by putting your customer service rep in a position where they can understand where your customer is coming from. This empowers them to really make a difference. When you accomplish this, you’ll know that everyone in your business is on the same page when they’re working with a customer. With a cloud-based app that tells you what’s already happened and what you plan to do about it you’re always in charge you can stay on top of what’s going on with each client, which is important as you continue to grow your business.
Michelle Breitstein is a Senior Business Associate working with industry-leading brands and new market entrants, enabling them design effective business strategies and make efficient decisions in the domain of technology and tech applications for business. She leverages different publishing platforms to share her rich experience and expertise through pieces of written content. She loves not only to write about several topics but also loves to explore new ideas well.