5 Steps in Data Analysis Process

5 Steps in Data Analysis Process
5 Steps in Data Analysis Process

What is Data Analysis?


Data analysis refers to data gathering, integration, cleaning, and processing to discover the appropriate data. The data analysis method employs empirical and logical reasoning to collect details from the data. Data analysis’s fundamental goal is to locate significance in data to make better decisions utilizing the data extracted.

Why Data Analysis?

To understand and explore information in meaningful ways, data analysis in the business is crucial. Data that itself is just figures and facts. Data analysis organizes, interprets, integrates, and displays the data into usable and descriptive information.

If your business doesn’t grow, you must look back and consider your failures and develop a strategy again without making those errors. And even as the company expands, you should foresee the business to expand further. You have to evaluate the business data and business processes. Data analysis tools facilitate the processing and manipulating of data more accessible for users, assess the relationship and interaction between data sets, and assist in recognizing patterns and trends.

The data analysis roles enable management to make strategic decisions that can move the company forward, improve productivity, increase competitiveness, and meet the organization’s objectives.

To do effective business, Data Analysts should able to:

  • Understand business strategy and goals 
  • Examine the importance of data numbers and statistics 
  • Review of causes on such incidents based on data results 
  • Show technological knowledge using the language that is easy to grasp 
  • Commit to market preference by the availability of educated opinions

The amount of data industry created today is overwhelming between small companies and large corporations, and that is why the word “big data” has become so challenging.

Nonetheless, this volume of data does do anything but impede cloud and network access without data review. To grab a range of insights into the processes, know the data analysis process and the five essential steps that come with it.

What is the Data Analysis Process?

The data analysis process is nothing but processing of information by using an appropriate program or tool to analyze the information and identify the trend. You can make choices, or you can derive definitive conclusions based on this information and data.

Top Steps Involved in Data Analysis Process


  • Data Modelling Procedure

First, you need to understand why you want to analyze this data. It would help if you found the intent or goal of doing analysis. You can choose what kind of data analysis you need to carry out! You have to determine what to evaluate, how to analyze it and know why to explain it, and what steps to follow to carry out the analysis. Find out what questions are addressed and see how data could address specific issues.


  • Data Wrangling

The method of data collection, analysis, and cleaning of “raw” data to suitable analysis form – all this refers to Data munging or Data wrangling. This step is crucial because all data sources will decide how detailed the analysis is. 

Data collection begins with primary or internal sources. It is an organized data collected from CRM, ERP, marketing automation tools, and other software applications. 

The sources cover consumer statistics, financial details, revenue discrepancies, and more. Later data collection is done from secondary or external sources. All these structured and unstructured data are taken from various places. The collected details are not structured and may also contain irrelevant information. So this type of collected data requires Data processing and Data Cleaning steps further.


  • Data Cleaning

Data cleaning during the data analysis process is essential, simply because not all information is useful data. The data that is processed and organized may not be complete and may contain specific duplicates or errors. Data Cleaning is the process by which these mistakes are prevented and corrected. Data Cleaning is available in several types, which depend upon data type. Increased smarter automation would save precious time to data teams in this phase with advances in AI platforms.


  • Data Analysis

The data is ready for analysis when it is collected, collected, and interpreted. As you process data, you can find you have the exact information you require, or you need more data to collect. In this phase, you can use software and data analysis techniques to help you recognize, analyze, and make conclusions on requirements.

Data visualization is used to interpret the data in a graphical format to gain further insight into messages within data results. The process can require some extra data cleaning or data compilation, and such tasks are often iterative.


  • Data Interpretation

The next step after the analysis phase is to evaluate our analysis and derive results from it. This last step is crucial, as that is how a business gets an actual profit from the previous four steps. In this process, analysts and business users will work together. Data analysts can prefer data visualization tools and techniques such as tables and graphs that promote the simple, effective delivery of the message to users. Also, any challenges or drawbacks that are not present in the data are taken into account when evaluating the results. It just strengthens confidence in the next step.

How to Pursue a Career in Data Analysis?

Go through these vital steps to become a data analyst right now.

  • Get a bachelor’s degree in IT, computer science, or statistics.
  • Attend training classes on analytical software programs and big data management. Experience, awareness, and learning desire enable you to achieve the desired target.
  • Make significant contributions to your business today with the online Data Analysis courses.
  • Enroll for master’s degree programs in data science, data analytics, or big data management. These programs provide industry experts with knowledge about the current software programs.

Final Thoughts

As the workplace is much more technology-focused and fast-paced, data analysis and skill sets may become increasingly essential. A data analyst is more responsible for understanding the trends and deep insights found in the large data sets. Organizations often employ data analysts to support decision making or develop the best business processes.

Professional data analysts are one of the world’s most sought-after experts. Data analysts earn huge salaries and outstanding compensation, even at the entry-level, despite the shortage of individuals who can perform this work well.

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