WhatsApp: The new email for SMEs

WhatsApp: The new email for SMEs
WhatsApp: The new email for SMEs. Image source: Pixabay

Globally, 65% of Millennials and their younger counterparts, Generation Z, prefer to message rather than call or email[i], and locally, WhatsApp is the leading communication app[ii]. As these generations now make up the majority of the workforce, and consequently a large amount of the customers and suppliers of local small and medium enterprises (SMEs), it is vital for business owners to consider changing their communication tactics to not only foster relationships with them, but to also bolster cash flow.

This is according to Lauren Du Plooy, director at Rae & Associates and an Intuit Trainer/ Writer Network Member, who says that messaging apps are changing the communication landscape for businesses. “As these digitally-reliant generations grow, so does the need for fast-paced, immediate communication between businesses, suppliers and consumers alike.”

“The younger generation is also set on having more personal relationships with those that they do business with, and therefore communicating with them in a more personal way, via their preferred communication channels, can assist with this,” adds Du Plooy. “For example, as WhatsApp or Facebook Messenger are primarily used to communicate with friends and family, a company that successfully communicates via these platforms is more likely to form a better, more personal and intimate relationship with their client or supplier.”

This is a great way to garner brand loyalty, she explains. To illustrate this sentiment, a survey from Facebook IQ and Nielsen found that 53% of customers are more likely to buy from a company that provides customer service via chat on WhatsApp or Facebook Messenger[iii].

Bearing this in mind, it is important to consider that these communication methods could also have a direct impact on reducing the amount of time in which small businesses get paid, adds Jolawn Victor, head of emerging markets at Intuit Quickbooks. “It has been reported that late payments are the number one problem hampering the growth of SMEs in South Africa[iv] as well as globally. It is for this reason that QuickBooks developed its WhatsApp feature, which allows for business owners to share invoices via WhatsApp.”

“It is very easy for emails to go unnoticed, due to the large amount one receives on a daily basis combined with the vast number of newsletters that companies share via email marketing,” explains Victor. “This is why messaging apps can be a great solution for urgent matters such as payments and invoices, that don’t need a long word count or detailed response.”

Du Plooy says that when considering new methods of communication, business owners need to note, however, that different forms of communication have pros and cons, and they need to discern how best to communicate with different clients, customers and suppliers.

“For example, email is better for more detailed communication, and phone calls provide a certain amount of efficiency, while messaging apps are the most efficient for communication that is urgent, needs to be personal or to be responded to in a timeous manner,” she explains.

“As the business landscape is continuously changing due to the adoption of the fourth industrial revolution by digital generations, small businesses need to ensure that they stay ahead of the communication curve so as not to be left behind,” concludes Du Plooy.



Emma Rijkers

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T: 021 680 5288 | 076 706 8603

About Intuit

Intuit Inc. is a top financial software company developing and offering financial and accounting software, including QuickBooks – a leading online accounting software, with over 5.6 million subscribers worldwide, tailored to suit all kinds of businesses from start-ups to medium-sized and growing organisations.

More than 50,000 South African businesses use QuickBooks today and enjoy the solution that simplifies the financial side of business. Local authorized partner EasyBiz provides South African businesses with support and sales.

Newly launched in South Africa in 2018, QuickBooks Online Accountant increases efficiency and enables accountants to deliver greater value to their clients. This solution provides accountants with innovative tools to simplify tasks, while ensuring greater control so that they never have to worry about something falling through the cracks.

By leveraging technologies like machine learning, artificial intelligence and data-driven insights, QuickBooks Online provides accountants and small businesses with a single platform where they can grow and manage their businesses, collaborate remotely, and prosper. For more information, please visit: https://www.quickbooks.co.za

[i] https://www.prnewswire.com/news-releases/gen-z-and-millennials-now-more-likely-to-communicate-with-each-other-digitally-than-in-person-300537770.html

[ii] https://www.messengerpeople.com/global-messenger-usage-statistics/#SouthAfrica

[iii] https://www.messengerpeople.com/why-companies-are-using-messaging-apps-for-customer-service/

[iv] https://www.fin24.com/Entrepreneurs/News/late-payment-the-assasin-of-small-businesses-sbi-20190505