9 Ways Proposal Management Software Can Save Time and Increase Sales

9 Ways Proposal Management Software Can Save Time and Increase Sales
9 Ways Proposal Management Software Can Save Time and Increase Sales

If there’s one thing that most businesses can swear by, it’s how time-consuming creating RFPs can be. There’s always the need to bring together a competent team that will create proposals that deliver the best results.

It’s no easy feat, especially if your team is using traditional methods. When using traditional methods like Excel and Word, finding the right style consistent with your other projects can be quite challenging.

Luckily, technology has introduced better ways of sending good RFPs. Your business can use proposal management software that will help you win more contracts. Here, we will discuss nine ways proposal management software can save time and increase your sales.

1. It’s a Faster Way of Creating Proposals

With proposal management software, you no longer have to start your RFP with blank pages. The software has templates and pricing packages that direct your every move. You can scan sections, headers, and footers to select the best template for your proposal.

Proposal management software also saves you the trouble of hiring a writer every time you want to create new files. You can customize available themes that best represent your brand. The software also allows you to use embedded videos and images that help you stand out from the competition.

If your team is consistent in using proposal management software, be assured that they will deliver more proposals and give you a better chance of winning great vendors. Proposal templates are a fast and easy way to keep your projects organized and ensure overall business productivity.

2. You Can Monitor Operations in Real-time

In business, time management plays an important role in productivity. Monitoring your projects is a good way of ensuring every activity is carried out on time so you can meet your goals.

A proposal management tool helps you monitor your team so you can be certain they are making good use of their time at work.

When using management software, you can monitor individual tasks or even an entire project in real-time. Real-time monitoring is a great way of avoiding procrastination among team members and improving concentration.

3. Optimization across Different Devices

Mobile phones are impacting how businesses operate today. Most businesses are quickly catching up with the trend and optimizing their proposal management software for mobile accessibility.

Optimized software allows team members, who are always on the move, to view RFPs from their closest available devices. Their smartphones, tablets, or laptops act as great collaboration tools for receiving and sending any RFP response.

In other words, if you have software that delivers readable text and loads faster across all devices, you can have an advantage in closing more deals. A proposal management software that’s optimized is easy to work with and saves a lot of time.

4. It’s a Quick Way to Receive Payments

Most companies struggle with unpaid invoices. To ensure on-time and consistent payments, companies can install proposal management software to keep track of payments. Proposal management software allows the use of different payment options to make it easier to receive payments.

The software also allows users to receive payments without leaving the site. It reduces the challenges of delayed direct and invoice payments. It is a convenient payment system that reduces friction between users.

5. Your Information is Stored In a Centralized Location

A proposal management software is a perfect place to store all your RFP templates. If you are still learning how to write a winning RFP, the software gives you the latest templates and pricing all in one place.

Unlike Word and Excel, where you have to shift through different pages looking for the right template, a proposal management software has the data in a centralized location.

If you are keen on saving time, proposal management software can help you learn, implement, and evaluate your RFP from a single location.

6. Better Integrations with Other Software

An excellent proposal management software allows for integration with other business tools. It allows the easy transfer of customer information from the CRM or sharing sales data from your accounting system, without complications.

Better integration also allows for better tracking of the RFP process. It encourages better collaboration between different teams, and this ensures great results from the proposals. With a proposal management system, there are no downloads, uploads, or switching between apps to find important information.

7. Better Efficiency in Data-Entry

All the data you share on your RFP determines how well you can close deals. If there are errors in your proposal, it’s likely vendors will not take you seriously and may not respond to your request.

But if you use a proposal management tool, you will have a guide that will increase your efficiency. The built-in tools will require all necessary information for the RFP to be included and the templates will ensure that you have them in the right order.

8. The Efficiency of E-Signatures

Manually signing and printing signatures can be quite a time-waster in business. If you are looking for a safe and faster way of signing documents, consider the software’s e-signatures.

The electronic signature option, in proposal management software, reduces a document’s turn-around time. E-signatures make it easy to mail, print, and sign documents, creating a seamless workflow that saves time.

9. Engage Clients Through Live Chats

A great proposal management software offers opportunities for businesses to interact with vendors. After sending out RFPs, the business can engage with clients on live chat to discuss their proposal concerns.

Live chats enable businesses to communicate and explain every aspect of the proposal from when they first receive the document through the final stages. Real-time communication offers room for better negotiations and is a win-win situation for the business and vendor.

Conclusion

There are many ways that proposal management software can save time and increase sales for a business. The software enables more efficiency in the sending of proposals, provides for improved interaction with clients, and facilitates timely payments.

Businesses that understand the importance of proposal management software cannot create their RFPs in any other way. They know they must save time, boost sales, and use the best tools to achieve their goals.