Virtual offices are becoming the first choice for so many business owners and start-ups. Virtual offices let you work according to your comfort. You don’t need to get up early in the morning to go to your office, no need to face the peak hour traffic, and the cost of virtual office is much lesser than setting up a physical office.
This is why for business owners and start-ups, a virtual office is always the first choice. Particularly for a start-up who doesn’t really want to add extra expenses, a virtual office can become a huge advantage. If you are thinking of setting up your mobile or virtual office, then here’s what you are going to need:
- You will have to start by mapping a strategy
- You will have to obtain a virtual business address for your company
- You will have to look for a virtual assistant
- You will have to arrange for cloud document storage
- Get a virtual phone system
The above mentioned are the 5 ways to go about setting up a mobile and a virtual office. Now, let’s describe them in details.
1. You will have to start by mapping a strategy
First things first, not every virtual office is the same. You are a start-up and you don’t have the capital to invest in a physical space or you do have a physical space, but you still require virtual assistance to save money from expanding the current physical space. No matter what your requirements are, start by mapping a plan.
What you will need:
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- You will require a virtual telephone system
- Few virtual assistants
- Receptionist
- Virtual call centre to provide a satisfactory customer service experience
- Business address is necessary
- And meeting spaces too.
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It’s not necessary to have all of the above-mentioned services though, think about your company and what are the most essential services that your company will require.
2. You will have to obtain a virtual business address for your company
Even if you have a virtual office space, you will still need a registered virtual business address. It’s not necessary to stay at the virtual office to receive all the important documents and mails which will be sent to the registered virtual business office. The people providing the virtual office will ensure to inform you that there’s a parcel in your or your company’s name.
3. You will have to look for a virtual assistant
You know that you will not be able to handle every task all alone, even if you are a start-up. Hire a virtual assistant for your company who will work remotely and lend you an extra hand. Fortunately, virtual assistants are available from available. You can hire someone who will work for you sitting at home. The VA will answer calls for you, schedule appointments and meeting, you can hire a VA for content writing, transcription, market research, data entry, for online marketing, email management, and more. These days’ virtual assistants are available for all kinds of roles.
4. You will have to arrange for cloud document storage
Since you will hire virtual assistants and employees from all across the globe, the next thing to look for is a document storage service in the cloud. The reason why document storage is necessary even for beginners is that people will be working remotely and since you are a team, this will enable you to collaborate with everyone easily. For this, you can use services like Google docs, ppt, spreadsheets, etc. If it is about projects, then you can go for services like Amazon S3 and DropBox.
5. Get a virtual phone system
Lastly, the most important step is to arrange for a virtual phone system. If it would have been getting a phone connection for a physical location, then all you have to do is call a telephone operator and get it fixed. Since, for it’s a virtual office, you will have to think about a phone system that will be cloud-based. This will enable you to get multiple numbers and even a toll-free number. For this, you can either go for RingCentral or Google Voice. These phone services offer toll-free numbers too. Through cloud-based telephone system you can use your computer, smartphone, and even VoIP to receive or send calls.
